Use these tips to get your organising off to a flying start!
Junk mail, forwards from friends and family - all take time to read so don't if you don't have it available. Take a deep breath and delete!
Don't keep check emails throughout the day - otherwise you will end up spending more time on them, and if a distracting one comes along you may not get back to finishing what you were doing. Even if you work from home, checking emails once a day is sufficient. Many people like to check them first thing in the morning as they can action anything that needs immediate attention right at the start of the day, and, then get on with what you had planned for the rest of the day.
Don't keep everything in your inbox as it will get lost - try and keep to one page for your inbox with only urgent items on them, and file the rest in files that you understand (by sender, by topic etc..)
Only have a TO DO file in your emails if you are sure you will check this regularly - I find that keeping anything you need to action in your inbox makes it more noticable for you.
Try and action emails as you read them - don't just read and move on, as you will end up having to read them again. Delete anything thats not necessary to keep, download and save any documents that you need to keep, and keep at least the last correspondence from each person, as you will then know what you were talking about last time (crucial for work related items as you need to know what was said)
Delete all items from your sent box - you will rarely require them and they take up space - get into the habit of copying yourself in on emails you want to keep - then it will also go to your inbox and you can file as required.
Unsubscribe from emails you don't want to receive anymore - they usually have instructions at the bottom of them to do this
Only use 1 email account - no matter what it is for - even if you work from home - you will more easily be able to keep on top of 1 account, and you can use filing within the email account to make things easy to find.
Keep your address book current, then you won't have to keep hunting to find an email address for someone
If people send you information - like a new phone number etc.. in an email - move the information to the required place straight away and delete the email - i.e. update your phone book, or your address book. This will stop you having to look through your emails to find it again
Only keep what you absolutely need to - and watch what you keep in terms of security - any passwords should be kept elsewhere as if someone hacks into your email account you don't want them then to be able to log into other things you do
Print off important emails and file where required (this is required if you do lots of business shopping online - as you will need to keep copies of all paperwork)
Ensure your computer is set to filter as much junk mail as possible so you don't have to go through everything
Never opt in to emails from shops etc... online - unless you really want their info - and as soon as you don't need it anymore then unsubscribe
Periodically go through each file in your email to ensure you actually do need all that information
Get into the habit of only saving emails that have a relevant title to them - they become easier to find what you are looking for. I recommend sending the email to yourself again and changing the title if required - with a standard format i.e. SENDER - TOPIC - DETAIL for example - "Chrissy Halton - Organising Services - Client Andrew Symms Enquiry"
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